Senior Procurement SME

Title: Senior Procurement SME
Duty Station: Procurement General Directorate Ministry of Interior  
Relevant Department: General Directorate of Procurement
Reporting to: Direct supervisor and SME Program  Office

Grade: C
Vacancy NO: 5

Background to the Ministry of Interior
The Afghan Ministry of Interior fulfils a role of crucial functions to strengthen civilian protection, the rule of law and security in Afghanistan. These include:

• Enforcement of Rule of Law  
• Ensuring security and protection of public order and security
• Take preventive measures to avoid criminal incidence
• Timely detection of crime and criminals and prevent public disorder and violations
• Fight corruption, social immorality that disrupts public safety and welfare
• Supporting sound performance to strengthen transparency and accountability
• Ensuring police professionalization and capacity building of MoI staff
• Respect human rights and enhance the relationship of police and public
• Control and Protection Afghan borders
• Promote and enhance women’s participation in the police ranks
• Equal law enforcement, gender equality and provide required resources, facilities and fair professional environment for women
• Coordinating amongst ANSF and judicial entities within legal boundaries and in accordance to the law
• ANP command and control
• Fight against narcotics import, production, cultivation and smuggle
• Counter terrorist activities, organized crimes, human trafficking and attracting international assistance.

Purpose of the role:
This position is a Subject Matter Expert (SME) within the Ministry of Interior (MoI), Procurement Directorate, in Kabul. The position title is Senior Procurement SME.
To lead and support processes and provide professional procurement and business advice on requirements work statement development, procurement processing, orders, price quotations, prices estimation, tracking, data analysis, contract administration, inspection, receipt, invoicing, payment and standardization of goods, equipment, materials, services, and works to be procured within the Ministry/Agency in order to support the effective, efficient and economical implementation of procurement functions and programs; (the specialization may vary from goods, or equipment or materials or services or works, or all or some of these, and may focus on international or national procurement or both).

1. The arrangement of the monthly, quarterly and annual work plan in accordance with the general plan for achieving the objectives of the office.
2. Assuring and conducting procurement law rules, policy, circulars, advice release by NPA policy Directorate and direction on a daily basis.
3. Ensure all the documents (specifications, drawings, work schedules, site plans, inventory and product specification and Bill of quantities) are arranged by the budgetary units and sent to the Procurement Directorate to begin the procurement process.
4. Ensure the correct and timely publication of an invitation to bid, requests for expressions of interests and requests for quotation and participation in a pre-bid opening sessions, provide and response promptly to the bidders.
5. Ensure the proper arrangement of the standard bid documents for construction, consultancy and non-consultancy services, purchase orders and purchase request forms in accordance with procurement Law and Rules of procedures.
6. Engage actively and ensure the proper arrangement of standard bid opening forms, guidance and advice based on procurement law of procedures to bid evaluation committee as needed.
7. Management and arrangement of bidding documents, requests for proposals and other standards procurement documents for proper stages of the relevant procurement processes.
8. Provide guidance to the department staff to conduct activities on a regular basis in consultation with the Procurement Directorate and ensure transparency in all procurement process and ensure the staff contract decision is communicated in a timely manner.
9. Conclusion of venders complains in cooperation with the Evaluation Committee and the responsible staff, ensuring the documents are properly documented and ensuring timely delivery of the contract documents and the letter of works initiation to vendor.
10. Participate in meetings prior to the commencement of projects, contracts and guidance to the staff of the department to effectively carry out the activities and perform other duties related to the duty in accordance with the law, regulation and objectives of the administration policy.
11. Provide Procurement advices in accordance with the law and Procurement procedures to the officials, chief executives and other staff of the department and the relevant office and accountability of all additional items made by the supervisors.
12. During the process of documentation, awarding the contract to the winner and providing facilities in the process of awarding the contract.
13. Compliance with the code of conduct of transparency, accountability and conflict of interest in procurement process in accordance with the Procurement law and rules of procedures, informing the line manager in case on direct and indirect conflict of interest.
14. Set up procurement information and documentation in relevant files.
15. Submit the report of the SMEs performance to the relevant office.
16. Carrying out other duties assigned by the document in the procurement and contracting section in accordance with the la and procedures of procurement and laws of the country.

SME
Name                                Signature                             Date                   

MoIA-SME Program Manager:
Name                                           Signature                  Date